Parish Council Documents

Please note that the Parish Council's Code of Conduct, Standing Orders and Financial Regulations were all updated in May 2018 - and can be viewed below

Please note also that the name of the Parish and Parish Council changed from Brenchley Parish to Brenchley and Matfield Parish on 17 October 2018. Documents approved by the Parish Council before that date will retain the old Brnchley Parish name.



Budget & Precept 2019-20
At its meeting on 3 December 2018, the Council approved the budget and precept for 2019-20.

View Brenchley and Matfield Parish Council's 2019-20 Budget & Precept.

Council Risk Assessment
On 3 December 2018, the Council approved a Finance and Governance Risk Assessment.

View Brenchley and Matfield Parish Council's Financial and Governance Risk Assessment.

Audited Annual Return for 2017/18
Local councils must complete an annual return summarising their financial activities at the end of each financial year. The Brenchley PC Return for the year ended 31 March 2018 has been approved by the Council and audited by the external auditor.

Details are set out in the Annual Financial return which can be viewed here .

Parish Council Privacy Notice (May 2018)
The General Data Protection Regulation (GDPR) is a regulation in EU law on data protection and privacy for all individuals within the European Union. It comes into effect on 25 May 2018. In accordance with the GDPR, Brenchley Parish Council has approved a Privacy Notice which governes how it will deal with personal infomation which it receives.

View Brenchley Parish Council's Privacy Notice.

Parish Council Strategic Statement (September 2017)
Brenchley Parish Council has published a Strategic Statement on its goals and priorities.

View Brenchley Parish Council's Strategic Statement.

Brenchley Parish Boundary Map
A map of the Parish boundary (outlined in red) can be viewed and downloaded here in pdf format.

Parish Council Strategy for Development in the Parish
In June 2017, the Council approved a policy statement on planning and development within the Parish. This was produced to coincide with the preparation of a new Local Plan by Tunbridge Wells Borough Council, which will guide planning and development in the borough, up to 2033.

View Brenchley Parish Council's Strategy for Development.

Code of Conduct
Every local authority is required to adopt a Code of Conduct that sets out rules governing the behaviour of its members. Brenchley Parish Council has reviewed its Code of Conduct and a revised version was approved at the Council meeting on 8 May 2018.

View Brenchley Parish Council's Code of Conduct.

Standing Orders
Parish councils are required by law to make certain basic provisions for the conduct of meetings and decision making. Most councils adopt more comprehensive Standing Orders to provide sound and sensible procedures which will govern the way they undertake business. Having reviewed its own arrangements, Brenchley Parish Council adopted revised Standing Orders at its meeting on 8 May 2018.

View Brenchley Parish Council's Standing Orders.

Financial Regulations
Councils are required by law to have Financial Regulations which set out how council finances are to be managed. Having reviewed its own arrangements, Brenchley Parish Council adopted revised Financial Regulations at its meeting on 8 May 2018.

View Brenchley Parish Council's Financial Regulations.

Annual Returns
Local councils must complete an annual return summarising their financial activities at the end of each financial year. The Brenchley PC Return for the year ended 31 March 2016 has been approved by the Council, certified by internal and external auditors and sent to the Audit Commission for final approval.

View Brenchley Parish Council's Annual Return 2017.
View Brenchley Parish Council's Annual Return 2016.
View Brenchley Parish Council's Annual Return 2015.
View Brenchley Parish Council's Annual Return 2014.
View Brenchley Parish Council's Annual Return 2013.
View Brenchley Parish Council's Annual Return 2011.
View Brenchley Parish Council's Annual Return 2010.
View Brenchley Parish Council's Annual Return 2009.

Matfield Pavilion
The pavilion on Matfield Village Green was destroyed by fire in September 2011. The Parish Council rebuilt the pavilion which was completed in March 2014 and officially opened in June. The initial policy document on the proposed rebuilding (March 2012) and the Final Report (June 2014) can be viewed by clicking on the links below. The Final Report includes details of the cost of the rebuilding project.

View Brenchley Parish Council's Pavilion Policy Document.
This document was produced by the Parish Council in early 2012 in order to set out the policy and principles which would govern the propsed rebuilding of the pavilion. It was included in the material submitted to Sport England as part of an application for lottery funding under Sport England's 'Inspired Facilities' programme - which resulted in an award of £50,000.

View Brenchley Parish Council's Final Report on the rebuilding of Matfield Pavilion.

Procedure for Co-option
When a Parish Councillor stands down before the end of the four year term for which they were elected, a by-election must be held if ten electors in the Parish call for one. Otherwise, the Council may co-opt a new councillor. Brenchley Parish Council updated its co-option procedure in April 2017.

View Brenchley Parish Council's Procedure for Co-option .

New Local Plan and Related Issues

On 6 June 2017, Brenchley Parish Council has submitted its comments on the Borough Council's consultation material on the preparation of the new Local Plan. The document can be seen here .

Matfield Green Byelaws
The existing byelaws governing the use of Matfield Village Green date from 1984 and are now out of date. New byelaws are being drawn up but, for the time being, the old regulations remain in force.

View Matfield Green Byelaws .